With an endless list of things to do every day, people often wish that there were 48 hours in a day, especially when deadlines are looming. However, you could achieve high efficiency from the smallest things by habitually practicing good time management. Wistron ITS invited work efficiency guru Esor Huang, whose blog “PlayPC” boasts a whopping 170 million views, to share some tips for time management with our colleagues.
Systematically organizing pieces of information
If you have papers everywhere and information scattered across multiple emails, it’s very difficult to find things when you need them. To avoid this, it’s best to organize and store information in the same place, and label them systematically. Esor recommended “Evernote”, a useful app with an intuitive search function that allows users to search for keywords and find years-old notes in a second. They can also categorize notes by adding labels, and instantly save time on searching.
Save time for the important things: use apps to organize fragmented information
Have you ever experienced the frustration of not being able to find the warranty card or user manual when something breaks down? Or, are you a sales representative tired of organizing all those business cards you exchanged? The value of time management is to save time on dealing with trivial matters and spend it on more important things. Esor introduced Evernote’s auto-capture function, which turns your phone into a pocket scanner. The function can lighten, automatically detect, and keystone a document to take a snapshot. If the resolution is high enough, it can even detect words in an image, significantly reducing the hassle of filing away documents.
Let the computer help you out: quickly create a Gantt Chart for projects
Want to be able to understand a project’s progress at a glance? Digital tools can make your job easier. Software such as Evernote can create to-do lists that can be integrated with Google Calendar to generate Gantt Charts. This allows you to instantly determine the status of a project and to respond with flexibility when another job suddenly comes up.
When digitalization makes work and life easier, you’ll have more time for the people and things that truly matter. We hope that this workshop offered our colleagues useful takeaways that will help them combine digital tools with time management thinking, and allow them to work more smoothly and flexibly.